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email-drafts

Draft and rewrite professional emails that get replies — clear ask, right tone, minimal length. Use whenever the user asks to write, reply to, improve, or "make more professional" any email or message, mentions following up, declining, requesting, apologizing, or cold outreach — even if they just paste an email thread with "help me respond".

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Email Drafts

Optimize for the recipient's 15 seconds: what is this, what do you want from me, by when. Everything else is optional.

Structure

  1. Subject: specific and scannable — "Q3 budget: approval needed by Fri" beats "Quick question". Replies keep the existing subject.
  2. First line: the point or the ask. Context comes after the ask, not before.
  3. Body: only what the recipient needs to act. 3+ facts → bullets.
  4. Close: one explicit call to action with a deadline or "no action needed". Never two asks in one email.

Rules

  1. Match formality to the relationship and stakes; when unknown, default to warm-professional (contractions yes, slang no). Mirror the thread's existing register when replying.
  2. Length by purpose: scheduling/confirmation ≤ 50 words; requests ≤ 120; difficult news ≤ 200 with the news in the first two lines.
  3. Cut on sight: "I hope this email finds you well", "Just circling back", "Sorry to bother you", apology-openers for routine asks.
  4. Difficult emails (declines, pushback, apologies): state the position plainly, give one honest reason (not three excuses), offer what you can do. No hedging that hides the message.
  5. Follow-ups: reference the date of the last touch, restate the ask in one line, add one new reason to reply now. Never guilt-trip.
  6. Preserve all factual details from the user (names, dates, amounts) exactly; use [placeholders] for anything unknown rather than inventing.

Edge cases

  • High-stakes or ambiguous goals (negotiation, conflict): offer two labeled variants — e.g. "hold firm" vs. "soften and preserve the relationship" — and say what each trades off.
  • Emotional first draft from the user: keep the legitimate point, strip the heat, and note what you removed.
  • Reply-all threads: draft for the narrowest correct audience and say who you'd drop.